PERSONAL ASSISTANT / CEO OFFICE

Personal Assistant to the CEO

Overall responsibility

WorkSpace is looking for an inspired and experienced Personal Assistant, who relishes the opportunity to build, implement, and manage multiple systems that combine to elevate the company. The Personal Assistant will be able to work independently and have the ability to quickly learn organizational structure and the objectives of the team as well as have a strong bias for action, a sense of urgency, and exceptional communication skills.

Main Job Tasks and Responsibilities

Co-ordinate and keep track of the CEO's schedule which includes: meetings, engagements, appointments, reservations and travel arrangements.
Organize and co-ordinate functions and special events which the CEO is involved in.
Promptly screen and accurately direct all communications sent to the Executive, responding where appropriate and eliciting necessary information to facilitate timely and accurate responses.
Remain aware of CEO's schedules, updating and alerting the CEO proactively regarding engagements and any conflicts related to timing of prospective or confirmed appointments.
Maintain a well organized filing system that permits easy reference and rapid retrieval of information.
Support the Executive by providing communication management across the company.
Work closely with the CEO to streamline operations and future initiatives.
Coordinate & manage the preparation of internal and remote meetings, proactively following up on specific action items.
Draft and review emails, presentations, and promotional and meeting materials in support of the leadership team.
Build cross-functional relationships between departments.
Perform additional administrative duties as needed.

Key Competencies

A Bachelor’s degree or equivalent combination of education and experience.
Previous experience as a Personal / Executive Assistant.
Strong PC skills: Word, Excel, Power Point and Google.
Exceptionally detail oriented.
Excellent interpersonal and oral communication skills.
Proficient in English language, spelling, grammar and punctuation.
Ability to exercise good judgment, show initiative and be proactive.
High standards of ethics and confidentiality to handle sensitive information.
Have a reliable means of personal transportation.
Fit and Healthy, able to carry heavy items up to 50 lbs.
Able to work late and available to provide support after hours.

Qualifications

Strong sense of customer service
Good organizational skills
Clean driving record

Term of employment:
Full Time - After performance review.

Work Hours
Monday to Friday 08:30 am – 07:00 pm

To Apply, please fill out form below:

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Name *

First

Last

Email *

Phone Number *

Congratulations on making it to the next level of your application. In this part of the process we like to get to know the candidates on a more personal level.
* * *
There are no right or wrong answers to the following questions, however your answers to these questions should make us want to sit down with you and discuss this work opportunity further.
* * *
Please take your time in answering these questions, and remember there are no right or wrong answers to any of these questions.

Would you rather: Be born again with the mind set and experience that you have today OR win a billion dollars? Explain your answer. * *

You’re a new addition to the crayon box. What color would you be and why? * *

How much money would you like to make a year with this opportunity? * *

Any advice for your previous boss? * *

If you don’t get this job, what’s your backup plan? * *

What do you do for fun? * *

If you were arrested with no explanation, what would your friends and family assume you had done? * *

If you could know the absolute and total truth to one question, what question would you ask? * *

The house is on fire, but everyone is safely out. The pets are out safely, the wallets and cash are saved. If you could make one last dash to get something, what would it be? * *

If you opened your own business, what type of business would it be? And why? * *

What are you known for? * *

How would you convince someone to do something they didn’t want to do? * *

You’re a mad scientist. What scientific experiment would you run if money and ethics weren’t an issue? * *

If you could shop free at one store, what store would you choose and why? * *

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All interviews for the above positions will be conducted at our head office, located at:

115 Matheson Blvd. West unit 102 Entrance A
Mississauga, ON
L5R3L1

Our office phone number is:
416 639 1543 ext. 404 (call this number if you're lost or need help with directions on the day of your interview)

Dress Code:
Please remember you rarely get a second chance to make a first impression.

Personal Assistant to the CEO

To Apply, please fill out form below:

Good Job, You're all done!
Don't forget to click the submit button below.

Services

Company

Support

Personal Assistant to the CEO

To Apply, please fill out form below:

Good Job, You're all done! Don't forget to click the submit button below.

Services

Company

Support

Good Job, You're all done!
Don't forget to click the submit button below.